Effective Date: February 8, 2025

Airdocx ("we," "our," "us") values your privacy and is committed to protecting your personal data. This Privacy Policy explains how we collect, use, store, and share your information in compliance with applicable laws, including the General Data Protection Regulation (GDPR).

1. Information We Collect

We may collect and process the following types of personal information:

• Account Information: When you register, we collect your email address.
• Google Sign-In Information: If you sign in using Google, we collect your name, email address, language preference, and profile picture.
• Uploaded Information: Any documents or data you upload to the Service.
• Usage Information: We collect data about how you use the Service, including interactions, preferences, and activity logs.

2. How We Use Your Information

We use the collected information to:

• Provide and improve the Service.
• Communicate with you regarding your account, updates, and support inquiries.
• Ensure compliance with our Terms of Service and legal obligations.
• Analyze usage trends and feedback to enhance the Service.
• Maintain security, prevent fraud, and enforce policies.

3. Sharing Your Information

We do not sell or share your personal information with third parties, except in the following cases:

• Legal Compliance: To comply with legal obligations or regulatory requirements.
• Service Providers: With trusted third-party providers essential for operating the Service, such as cloud storage.
• Business Transfers: In case of a merger, acquisition, or sale of assets, your information may be transferred as part of the business transaction.

4. Data Security

We implement industry-standard security measures to protect your information. While we take precautions to safeguard your data, no system can guarantee absolute protection against all potential risks.

5. Your Rights

Depending on your location, you may have the following rights under applicable data protection laws, including GDPR:

• Access: Request access to the personal information we hold about you.
• Correction: Request corrections to inaccurate or incomplete information.
• Deletion: Request deletion of your personal information, subject to legal or operational limitations.
• Objection: Object to the processing of your data under certain circumstances.
• Portability: Request a copy of your information in a structured, commonly used format.

To exercise your rights, contact us at hi@airdocx.com.

6. Cookies and Tracking Technologies

Airdocx only uses necessary cookies required for the website to function properly. These cookies do not track users or collect analytics data. By using the Service, you acknowledge that essential cookies are required for core functionality. You can manage cookie preferences in your browser settings.

7. Data Retention

We retain your information only as long as necessary to provide the Service, fulfill contractual obligations, or comply with legal requirements. Once retention is no longer required, we securely delete or anonymize your data.

8. International Data Transfers

If you access our Service from outside your country of residence, your information may be transferred and processed in a different jurisdiction. We take appropriate safeguards to ensure compliance with applicable data protection laws.

9. GDPR Compliance & Data Processing Agreement (DPA)

For users in the European Economic Area (EEA), we offer a Data Processing Agreement (DPA) upon request. This ensures compliance with GDPR when processing user data.

10. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. The most current version will be available on our website. Continued use of the Service after updates constitutes acceptance of the revised policy.

11. Contact Us

If you have any questions about this Privacy Policy or your data rights, please contact us at hi@airdocx.com.